When should I recalculate a salary slip?

Press Work out again on a salary slip whenever something behind it changed after the slip was made: an advance, a mistake tag, a work bill, a salary rule or the person's profile. Some changes to attendance update the slip by themselves. A slip that is checked or paid never changes.

Where to find it

Admin › ERP › HR Department › Payroll, pick the month, open the person's slip with the arrow at the end of their row. Work out again is at the top of the slip. To redo the whole month, press Work out with the month's name on the Payroll screen.

How it works

These update a slip by themselves (if the slip exists and is not checked):

• A day changed by hand on the Attendance screen, including overtime.
• An approved application from Requests & messages: leave, a forgotten card, or forgiving a fine.

These need you to press Work out again:

• An advance entered in the cashbook after the slip was made.
• A mistake tag given or removed in Mistakes & fines.
• A work bill added or removed for a part-time person (the slip says "Press Work out again after adding bills").
• A change in Salary rules (late fine, grace, bonus amounts, sales levels).
• A change on the staff profile, such as the monthly salary or the card-machine ID.
• A holiday marked, attendance synced from the machine, or a file imported.
• For sales staff: parcels that were still on the way and are now delivered or returned.

Step by step

1. Open the slip.
2. If its status is Checked, press Open again first.
3. Press Work out again. The message shows the new amount to pay.
4. Look over the lines, then press Mark checked when it is right.

Good to know

• Your typed lines stay. Eid bonus, other bonus, other cut and the note are kept when the slip is worked out again.
• The 1st redoes open slips too. The run on the 1st works out every slip of last month that is not checked yet.
• Work out [month] on the Payroll screen also reads the month's attendance from the machine again before working out everyone.
• Paid is final. A paid slip has no Open again button and is not worked out again.

Common problems

• The slip shows old numbers. It was probably checked before the change. Press Open again, then Work out again.
• A late or absent fine is still there after the day was fixed. Check that the day really changed on the Attendance screen, then press Work out again.

Related

• How is the monthly salary made?
• How do I read a salary slip?
• How do I check and pay salaries?
• How do I change the salary rules?