How is the monthly salary made?

You do not add up salaries yourself. On the 1st of every month at 10:15 (Bangladesh time) the panel works out last month's salary for everyone who worked in your store, line by line. You can also work out any month by hand from the Payroll screen.

Where to find it

Admin › ERP › HR Department › Payroll. This screen is part of Staff & salary (owner): only the store owner (Super Admin) sees it.

How it works

1. On the 1st, by itself. The panel reads last month's attendance again, then makes a salary slip for each person who worked that month (active staff, and people who left during the month). Each new slip has the status Worked out.
2. Checked and paid slips stay as they are. If you already marked a slip Checked or Paid, the run leaves it alone.
3. Again on the 6th, for sellers. A seller's sales count by delivery, and a month's own parcels delivered by the 5th of the next month still count for it, so the panel works the month out again on the 6th at 10:15. Until then the Payroll screen says "Sales still counting" and sellers' slips cannot be checked (the owner can still check one after a confirm).
4. A Telegram message. If your store has Telegram alerts connected, you get the month's total and the names of people whose slip needs your look. The alert is called "Salary worked out on the 1st (and who needs checking)" in Admin › Administration › Settings › Telegram alerts.

Each slip is built from these parts:

• Salary from the staff profile. Days before joining or after leaving are taken off at salary ÷ 30 a day.
• Attendance: absent days (on a monthly salary, salary ÷ 30 a day; a half day, such as a day with only one card punch, counts half; sales staff have their own cut a day), late minutes after the grace, missing card punches kept by hand, and for factory staff overtime and days off worked.
• Bonuses: the attendance bonus and, for sales staff, their level, commission, TA/DA and seller bonuses.
• Part-time staff: the month's work bills.
• Mistake fines for the mistakes the person was tagged for that month.
• Custom fines the office added that month under Custom fines, unless forgiven.
• Lines typed by the office, such as an Eid bonus or another cut.
• Advances given that month from the cashbook.

To pay = Earned − Cut − Advance taken this month, rounded to whole taka.

Work it out by hand

1. Open Payroll and pick the month at the top.
2. Press Work out with the month's name (for example Work out October).
3. Every slip of that month that is not checked yet is worked out again. For one person only, press the arrow at the end of their row.

Good to know

• In the first 10 days of a month, Payroll opens on last month by itself.
• Amounts you typed on a slip are kept when it is worked out again.
• A month that has not started cannot be worked out.
• Late fine, grace, missing-punch fine and attendance bonus come from Salary rules (button on the Payroll screen). New stores start with ৳10 a late minute, 0 minutes grace, ৳50 a missing punch and ৳500 attendance bonus.

Common problems

• A box "Needs you before paying" appears. It lists what the panel could not settle: no card-machine ID, no monthly salary on the profile, days with no attendance yet, missing punches, or (for sales staff) no sales page linked or parcels still on the way. Fix it, then press Work out again on that slip.
• No Telegram message came. Connect Telegram, and keep the salary alert ticked in Telegram alerts.

Related

• How do I read a salary slip?
• What salary types are there?
• How do I change the salary rules?
• How do I check and pay salaries?