How do I make logins for many staff at once?

Open Staff and press Make logins. The page lists everyone working who has no login yet. Pick each person's role, tick who should get a login, and press Make logins. A login name and password are made for each one and shown on one page you can print.

Where to find it

Admin › ERP › HR Department › Staff › Make logins.

The store owner and the Admin can open it. The Admin can give every role except Admin; people whose role is Admin are skipped.

Step by step

1. Go to Staff and press Make logins.
2. Check the Role of each person. It starts with the job on their profile; change it if needed.
3. Tick the people who should get a login. People who already have a role are ticked for you. The box at the top ticks everyone.
4. Press Make logins and confirm.
5. On the Logins made page, press Print, or note each login name and password now.
6. Give each person their slip. They sign in at your store's address followed by /admin.

Good to know

• Shown only once. Passwords are shown on this page one time. Only a scrambled copy is kept, so nobody can look them up later.
• No role, no login. A person without a role is skipped, because a login without a role opens nothing.
• Login names are made for you from the first name and the card-machine ID, for example karim05 for Md Karim with card ID 05. Words like Md, Mst and Mohammad are left out. If the name is taken, a number is added.
• Easy passwords. Each password is 4 letters and 4 numbers, without look-alike characters such as 0/O or 1/l.
• The role goes on the profile too. The role you picked here becomes the person's job on their profile and decides what the login may use.
• Linked at once. Each new login is linked to the person's profile, so they see My attendance and My salary straight away.
• Fine-tune later. To give someone more or less access, open them in Admin › Administration › Users & access › Users & logins.
• Package limit. Every staff login counts towards the staff logins in your package.

Common problems

• Someone is not on the list. They already have a login, they are inactive, or their profile is deleted. Only working people without a login are listed.
• A password was lost. Open the person's profile, press Edit, tick Give a new password, and save. The new password is shown once.

Related

• How do I add a staff member?
• How does the job on a staff profile give login access?
• How do I set a new password for a staff member?
• How many staff logins can I add?