How do I add a staff member?

Open Staff, press Add a person, fill in the department, name, job, salary rule and duty time, and press Make the profile. Everything else can be added later.

Where to find it

Admin › ERP › HR Department › Staff › Add a person.

The store owner and the Admin can add people. The Admin's form has no salary boxes: a person the Admin adds starts with salary 0 and the owner sees Salary not set (on the staff list and in Needs you now on the CEO dashboard) until they set it. Salaries, advances and payslips stay with the owner.

Step by step

1. Go to Staff and press Add a person.
2. Under Where they work, pick the department: Production (factory), Marketing (sales pages), Office or Part-time. On a new profile this fills in a starting salary rule and duty time, which you can change.
3. Type the Name. It is the only box you must fill in yourself.
4. Pick the Job / role, for example Sewing Operator, Seller or Manager. If the person gets a login, this role decides what they may use.
5. Under Salary rule, choose how the salary is worked out: Fixed + overtime, Sales level, Fixed (no overtime) or By the work. Type the monthly salary and any TA/DA, and tick Paid overtime if overtime is paid.
6. Under Duty and card machine, set Duty starts, Duty ends and the Weekly day off. Leave Late grace empty to use everyone's rule.
7. Type the Card-machine ID — the person's User ID in RAMS, for example 05.
8. Add phone, address, NID number and other details on the right, and a photo or NID pictures if you have them.
9. Press Make the profile.

Good to know

• Card ID order. The Staff list is sorted by card-machine ID (01, 02, 03 …). People without a card ID come last.
• 01 and 1 are the same. A card ID can be on only one profile in your store.
• Punches already read are linked. If the machine has punches for that ID, they are given to the new person and their days are worked out at once.
• Part-time people are paid by work bills, so they do not appear on the attendance sheet.
• Login. You can tick Make an admin login for them now on the same form, or make logins for many people later with Make logins.
• Profiles made by the card machine. When someone new punches in RAMS, a profile may be made by itself. It appears at the top of the Staff page under New from the card machine: open it and set the department, salary and duty time.

Common problems

• "Another person already has this card-machine ID." That ID is on another profile. Check the Staff list, fix the wrong one, then save again.
• The Staff link is missing. Only the owner and the Admin see it.
• The Admin cannot pick Admin as the job. Only the owner makes someone an Admin.

Related

• How does the job on a staff profile give login access?
• How do I make logins for many staff at once?
• What salary types are there?
• How do I link card-machine names to staff?