An advance is cut from the salary of the month it was given. But salaries are often paid in the first days of the next month, and someone may take an advance before that. The Payroll screen lets you cut those early advances from the month you are paying, so the person does not wait a whole month for them to be cut.
Where to find it
Admin › ERP › HR Department › Payroll (এইচআর বিভাগ › বেতন). Open the month you are paying (not the current month). The card Advances given in … — cut them from …'s salary? shows there when there are such advances. Only the store owner (Super Admin) sees Payroll.
How it works
- You give the advance from the cashbook as usual: Money out, category Staff advance (অগ্রিম), the person picked.
- On Payroll, open last month. The card lists each staff advance given in the next month to people on the list, with the date and amount. All are ticked.
- Untick any you want to leave in the month they were given.
- Press Cut the ticked ones from …'s salary. Those salaries that are not checked yet are worked out again at once.
- The next month now shows no advance for them, so it is never cut twice.
Example: at "Rangdhanu Fashion" October's salaries are paid on 4 November. A worker took ৳1,000 on 2 November. On October's Payroll the owner sees "Advances given in November — cut them from October's salary?", keeps it ticked and presses the button. October's slip now cuts the ৳1,000, and November's slip will not.
Put one back
Under Already cut from …'s salary each moved advance has put back in … (the month it was given). Press it, and the salary is worked out again without it.
Good to know
- Checked or paid salaries are not changed. The message names them: "Not moved — salary already checked or paid". Press Open again on a checked slip, or Undo payments for a paid month, then try again.
- The card shows only for past months, and only advances dated in the month right after it.
- Before the slip is worked out, the Advance column on Payroll already shows each person's advances from the cashbook.
- Waiting for approval. An advance entered by someone else waits for the Super Admin's approval and is not cut until it is approved. The Advances taken box shows such an amount as "waiting for approval", with a link to approve it.
Common problems
- The card does not show. You are on the current month, or nobody on the list took a staff advance in the next month.
- The advance is still cut in the next month too. That month's slip was worked out before you moved it. Press Work out again on it.