How do I approve or refuse a staff member's money entry?

Open Need approval, find the entry under New entries, and press Approve to make it count or Refuse so it never counts. Only a Super Admin can decide.

Where to find it

Admin › ERP › Accounts Department › Need approval (হিসাব বিভাগ › অনুমোদন দরকার). The number on the link, and the "… entries need your approval" line on the CEO dashboard, show how many items are waiting.

Staff see the same page with their own waiting entries, but without the buttons.

Step by step

Open Need approval. The Waiting tab opens first.
Scroll to New entries. The number next to the heading shows how many wait.
Read the top line of an entry: the type (Money in, Money out, Transfer or Supplier bill), the amount and the date.
Under it you see the account (for a transfer, from which account to which), the category or supplier, and the note. For a bill, the supplier, items and bill number.
Check Entered by and the time it was saved.
If you want, type a note to that person (up to 255 characters).
Press Approve. You see "Approved — the entry counts from now."
Or press Refuse and confirm. You see "Refused — the entry does not count."

Example: at Rangdhanu Fashion the office staff enter ৳1,500 money out for "Courier boy" from Office cash. The owner checks the receipt in the cashbook, then approves it. Office cash goes down by ৳1,500 from that moment.

Good to know

Approved entries count from now on, in balances, totals, reports and supplier dues.
Refused entries stay in the cashbook with a red refused tag and "does not count". Your note shows when someone points at the tag.
New entries disappear from the page once you decide. Only changes and deletes are kept under Decided.
Approving a staff member's move into your own account (one nobody else looks after, for example CEO Cash) also confirms the money arrived. A move into an account someone else looks after still waits for them to confirm.
Your own entries never wait here.
Edits and deletes of entries that already count are under Changes & deletes on the same page. See How do I approve or reject a money change?

Common problems

There are no Approve or Refuse buttons. You are signed in as staff. Only a Super Admin decides; no tick opens the buttons for others.
I refused by mistake. A refused entry cannot be approved again. Ask the person to enter it again, then approve the new one.

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