How do advances come off the salary?

When you give a staff member an advance, enter it in the cashbook as Money out under the category Staff advance (অগ্রিম) and pick the person. The salary slip of that month takes every such entry off the pay, on the line Advance taken this month.

Where to find it

Give the advance: Admin › ERP › Accounts Department › Cashbook, button Money out.
See it on the salary: Admin › ERP › HR Department › Payroll (the Advance column) and on each slip.

How it works

You give the money and press Money out in the Cashbook.
You pick the category Staff advance (অগ্রিম). A Staff member box appears; choosing the person is required.
You enter the account, the date and the amount, and save.
When the slip of that month is worked out, all Staff advance money-outs for that person dated in that month are added up and taken off: To pay = Earned − Cut − Advance taken this month.

Example: at "Rangdhanu Fashion", a worker with ৳12,000 earned and ৳300 cut took ৳2,000 on 8 October and ৳1,000 on 20 October. October's slip shows Advance taken this month ৳3,000 and To pay ৳8,700.

Good to know

The date decides the month. An advance dated 2 November is cut from November's salary, not October's.
An approved request is not money. When a staff member sends an Advance request and it is approved, nothing is cut yet. On the approved request, press Give the advance: the Cashbook entry opens filled in (Staff advance, the person, the approved amount). Only the cashbook entry is cut.
Press Work out again on the slip if you enter an advance after the slip was made. Entering an advance does not update the slip by itself.
The whole advance is cut in that month. There is no setting to spread one advance over several months.
Every store starts with the Staff advance (অগ্রিম) and Salary categories, so you do not need to make them.
Staff see their advances on their own My salary page: each advance taken, and how much was cut from salary.

Common problems

The advance is not on the slip. Check that the entry uses the Staff advance (অগ্রিম) category, names the right person and is dated in that month. Then press Work out again on the slip.
"Choose whose advance this is — it is cut from their salary." You picked the Staff advance category without choosing the person.
To pay became a minus amount. The advances that month are more than the salary. Nothing moves to the next month by itself; settle it with the person, for example with an Other cut on a later slip.

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