How do I enter a supplier bill and a payment?

Open the supplier's page. Press Goods received to note what arrived: each line with a quantity and a unit price becomes that supplier's bill by itself. Press Pay to record money you gave them; it is taken from the account that matches how you paid.

Where to find it

Admin › ERP › Production Department › Suppliers & bills, then click a supplier's name.

The owner can do everything here. The Admin (with Supplier bills & payments) enters bills and pays; other staff need Goods received to note deliveries. What each supplier is owed stays with the owner.

Step by step

A bill (goods that came in)

On the supplier's page press Goods received.
In Goods, pick the item from the list, or Others — a new name… to type a new one (it is kept for next time).
Type the Quantity, pick the Unit and type the Unit price (৳). The line total and the Total of this delivery add up as you type.
Press Add another goods for more items in the same delivery.
Check the Date and Received by. Add a Challan photo and a Note if you have them.
Press Save & make slip. Each line is now a bill on the supplier's account.

A payment

On the supplier's page press Pay.
Type the Amount and the Date.
Pick Paid by: Cash, Bank transfer, Mobile banking or Cheque. Pick who Handed over the money.
Add the Reference (TrxID or cheque number), a Note and a Receipt / screenshot if you like.
Keep Payment to the supplier selected (choose Supplier gave money back for a refund).
Press Save payment.

Good to know

Which account pays: you only choose how it was paid. Cash comes from your first cash account, Bank transfer and Cheque from your first bank account, Mobile banking from your first mobile banking account. If there is none of that type, the first account is used. The owner may use any account; the Admin only the accounts given to them.
A payment is also a cashbook entry under "Supplier payment". The bill, not the payment, is the cost in Profit & loss, so nothing is counted twice.
Goods from an earlier bill: if a bill was for more than has arrived, pick it under "Still to come on an earlier bill". No new bill is made; the page shows what is still to come.
Fixing a bill: press the pencil on the bill line to change the items, quantity, rate, total, bill number, note or bill photo. From staff, the change goes to the owner in Need approval.
Bills and payments by staff wait for approval. A bill (also one made from Goods received) or a payment entered by anyone other than a Super Admin counts nowhere, and does not show on the supplier's page, until a Super Admin approves it in Need approval.
Checking: the owner can tick each bill and payment as checked. A checked line shows "checked" under its date.
Dates cannot be in the future.

Common problems

There is no Pay button. You have no account you may use. Ask the owner to give you an account, or to add one in Accounts.
A noted delivery is wrong. The person who entered it can remove it within a day; the bill made with it goes too. After that, ask the owner.

Still need help? Ask in our Facebook group — the team and other shop owners answer there.

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