How do I add cash, bank and mobile wallet accounts?

Go to Accounts, press Add account, write a name, pick the type and enter the money that is in it today as the Opening balance. Then press Save. Every money in, money out and transfer in the Cashbook goes through one of these accounts.

Where to find it

Admin › ERP › Accounts Department › Accounts.

Only the store owner (Super Admin) sees and changes it. Its ticks, ERP settings (owner) and Money overview (owner), open for the Super Admin only, even when ticked for staff.

Step by step

1. Go to Accounts and press Add account.
2. Write a Name (up to 80 characters), for example "Shop cash", "City Bank" or "bKash Merchant".
3. Choose the Type: Cash, Bank, Mobile banking (bKash / Nagad / Rocket), Staff hand cash or Other.
4. Add the Number if you like. The last digits are enough. For Staff hand cash, choose who holds it under Held by instead.
5. Under Counts on the CEO dashboard as, choose Cash (yours) (the default), Factory cash or Office cash.
6. Under Other staff who may use this account, tick anyone else who should use it (optional). They will see only this account, not your others.
7. Enter the Opening balance (৳): the money in the account on the day you start using the cashbook. Add that day as As of and a Note if you want.
8. Keep Show this account ticked and press Save.

Good to know

• A CEO Cash account is there already. The first time your store opens the ERP, one "CEO Cash" account (your own cash) and a set of income and expense types are made for you. See What is the CEO Cash account?
• Balance now is the opening balance plus every money in, minus every money out, with moves between accounts. The total at the bottom counts only active (shown) accounts.
• The As of date matters. When it is set, cashbook lines dated before it stay as history but do not change the balance, because the opening balance stands for them.
• A hand-over waiting to be confirmed (or refused) changes no balance.
• Above the list the owner sees the Money summary for the chosen dates, and below it the Steadfast payouts into the cashbook settings.
• "Who can use it" shows "only you" when no staff member has the account.
• Edit with the pen icon. You can change the name, type, people and opening balance at any time.
• Delete or hide. An account with no entries is deleted. An account that has entries is only hidden, and its history stays.
• Staff use accounts, not this page. A staff member with Own cash wallet spends from the accounts you give them in My cashbook, without balances of other accounts.
• The Accounts Department needs the "Cashbook, accounts, suppliers & approvals" part in your package after the free trial.

Common problems

• A staff member cannot open Accounts. That is expected: accounts and balances are the owner's. Ask the owner to add or change an account.
• "Choose who holds this cash." You picked Staff hand cash without a person. Choose someone under Held by.
• The balance looks wrong. Check the opening balance first, then open the account's statement to see every line.

Related

• How do I see one account's statement?
• How do I enter money in, money out and transfers?
• Why do old cashbook lines not change an account's balance?
• What does the money summary on Accounts show?