Each staff profile can hold three pictures: the person's photo, the NID front and the NID back. Add them on the profile's Edit page. They are kept private: only the people who can open staff profiles can see them.
Where to find it
Admin › ERP › HR Department › Staff › open the person › Edit › Photo and NID.
Only the store owner (Super Admin) and an Admin can open staff profiles and their pictures.
Step by step
- Go to Staff and open the person, then press Edit. For someone new, press Add a person.
- Scroll to Photo and NID on the right.
- Choose a picture for Photo, NID front and NID back. A phone photo is fine.
- Type the NID number, date of birth, blood group and emergency contact under Personal details if you have them.
- Press Save.
The NID pictures then show on the profile under Papers; press one to open it full size. The photo shows next to the person's name on the profile and in the Staff list.
Good to know
- Pictures only. Each box takes an image, up to 8 MB. A PDF or a Word file cannot be added.
- Made ready for you. Each picture is turned the right way up and made smaller before it is kept.
- Private. The pictures are not on your website and have no public link. They open only from the staff pages, for someone who may open staff profiles.
- Replace or remove. Choosing a new picture replaces the old one. To take one away, tick remove saved under it and save.
- Other papers. For anything else (for example where a paper is kept, or a reference's phone number), write it in Notes on the profile.
- Kept with the person. Making someone inactive or deleting the profile does not delete their pictures; they come back with Bring back.
Common problems
- The picture will not upload. Check that it is an image and under 8 MB. Take a new photo with the phone camera if needed.
- A manager cannot see the NID. Only the owner and an Admin can open staff profiles. An Admin sees the profile without the salary.
Related
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