Can the cashbook entry fill itself from a bill photo?

Yes. Open a new cashbook entry, choose the photo or PDF of the bill under Receipt or bill, and press ✨ Fill the entry from this bill. Autopilot AI reads it and fills the amount, date, who was paid, the reference and a note. You pick the account, check the boxes and save.

Where to find it

Admin › ERP › Accounts Department › Cashbook (staff see My cashbook), then Money out or Money in. The button appears under Receipt or bill (photo or PDF, optional) once a file is chosen. Anyone who can make cashbook entries can use it.

Step by step

Press Money out (or Money in).
Under Receipt or bill, choose the photo or PDF.
Press ✨ Fill the entry from this bill. It says Autopilot AI is reading the bill….
When you see Filled — check the boxes, pick the account, then save., check every box.
Choose the account the money went from (or into).
Press Save. The bill stays attached to the entry as its receipt.

Example: Rangdhanu Fashion's packaging memo of ৳1,850, dated 05/11/2026: the AI fills 1850, the date, the shop's name in Paid to, the memo number as Reference, "poly bags" as the note and Packaging as the category.

How it works

It reads bills, receipts, cash memos and bKash, Nagad or Rocket screenshots. The amount is the final total paid; Bangla digits are read too.
Dates are read as day/month/year. A date in the future (or more than two years back) is not filled.
The category name is filled only when the category box is still empty.
If the bill shows money received, the entry switches to Money in and tells you so.
It never guesses: what is not on the bill stays empty.

Good to know

Files: photo (JPG, PNG or WebP) or PDF, up to 8 MB.
Approval still applies. An entry saved by anyone other than the Super Admin waits in Need approval and counts once approved.
Cost: each reading is counted as Cashbook helper in Autopilot AI › AI Usage & bills.

Common problems

"Use a photo (JPG, PNG) or a PDF of the bill." The file is another type. Take a photo or save it as PDF.
"The AI could not read this bill. Fill the entry by hand." The photo is blurred or dark. Take it again in good light, flat, or type the entry.
"Reading photos and PDF files needs Gemini": your store uses its own AI key (Live chat settings › Advanced) from another AI company. Bill reading works with Gemini only: put in a Gemini key there or remove your own key. See also Autopilot AI is not working.

Still need help? Ask in our Facebook group — the team and other shop owners answer there.

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